Basic Study on the Collection of Bibliographic Information Relating to Archival Science and the Development of a Database

考虑到时间的限制，本研究主要集中在收集档案机构出版文献的书目信息。为了将数据输入计算机，研究者与合作者经过仔细讨论，设计了一份包含19个主要记录字段的数据表和一份数据描述手册。在分析现代档案处理技术的基础上，参考了国外出版的部分档案书目，制定了一套专门的主题检索分类方案。本项目使用了个人计算机NEC-98系列和一个流行的关系数据库软件包“KIRI”。该数据库由32个主字段和子字段组成。其中5个被分配到主题条目。截至1993年2月底，该数据库已累计收录文献1758条，实际收录文献1626篇，收录期刊63种。本研究项目初步达到了预期目的，但要进一步发展成为全国性的档案学文献数据库，还需解决以下问题：即（1）收集包括外国档案文献在内的全部档案文献资料;（2）尽早建立数据库;（3）审查分类方案;（4）向公众开放数据库。

Considering the limit of time the present research project concentrated on collecting bibliographic information on literature published by archival institutions. For inputting data into a computer, a data sheet with 19 main fields of record as well as a manual for data description were devised after careful discussion by the investigator and his cooperators. A special classification scheme was also devised for subject retrieval.Analysis of modern archival processing and consultation of some archival bibliographies published in other countries have contributed to the establishment of this scheme. Personal computers NEC-98 Series and a software package ''KIRI'' which was popular for a relational database were used for the present project. The database consists of 32 main and sub fields. 5 of which being allotted to subject entries. As of the end of February 1993, the total number of records accumulated in the database was 1758, while the actual number of articles collected from 63 journals was 1626.The present research project was successful in its initial purpose but the following problems should be solved for the further development toward a nationwide database of literature relating to ''archival science'' : i.e. (1) to collect whole information on archival literature including those of other countries ; (2) to build a database as early as possible ; (3) to review the classification scheme ; and (4) to open the database to the public.