BASIC RESEARCH FOR THE COLLECTION AND SYSTEMATIZATION OF INFORMATION RELATING TO MODERN AND EARLY MODERN ARCHIVES IN JAPAN

本项目的第一个目的是调查和收集有关日本各地现代和近代早期档案馆群的位置和概况的信息。主要资料来源是图书馆和档案机构、大学、都道府县或市政府的正史编辑部门等编制或保存的印刷或未印刷的目录。本项目共调查了465个机构，收集到的档案目录共计2,010卷（1,368种）。本项目的第二个目的是分析档案目录中的信息，并将数据以卡片的形式进行分组或集合描述。为此目的，使用了由Shiriokan（国立日本文学研究所，历史文献部）开发的档案组数据卡。该项目的第三个目的是为现代和早期现代档案群体数据库的未来发展做基础研究。将700多张数据卡转换成机读文件，并利用这些文件进行了信息检索实验。实验表明，档案组数据卡的格式必须加以改进，以匹配一个有效的自动化信息检索系统，但它肯定表明，现代和早期现代档案组的数据库是可行的。

The first aim of the present project was to investigate and collect information relating to the locations and outlines of modern and early modern archive groups all over Japan. Main sources of information were derived from printed or unprinted catalogues prepared or hold by library and archival institutions, universityes, editorial sections for official history of prefectural or municipal governments, and so forth. We have investigated 465 institutions during the term of the project, and the total number of archival catalogues we collected amounts to 2,010 volumes (1,368 titles).The second purpose of the present project was to analyze information derived from archival catalogues and to describe data on cards at group or collection level. The Archive Group Data Card fromat which had been developed by Shiryokan (National Institute of Japanese Literature, Deartment of Historical Documents) was used for this purpose. The total of data cards produced amounts over 38,000.The third aim of the project was to make basic rsearches for the future development of the databae of modern and early modern archive groups. About 700 data cards were tentatively converted into machine readable files and an experiment on information retrieval was made using these filis. The experiment has revealed that the Archive Group Data Card format had to be improved to match an effectie automated information retrieval system but it has definitely shown that the database of modern and early modern archive groups was feasibile.